Step 1. Installing the Software

OPTION 1 - Load the CD into the computer.  The CD should automatically load and begin installation.  If it does not, go to the Start Menu and click RUN.  Type in D:\Setup, where D: is the CD drive of your computer.  Follow all instructions given. 

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OPTION 2 - Download TM Lite from this website http://hy-tekltd.com/Demos/TF_TEAM_MANAGER_Lite.exe.  Unzip the file that you download.  Open the folder and click on SETUP.  Then follow all instructions given.

Step 2. Importing The Meet Events

From the T & F TEAM MANAGER Main Menu Bar, click on File then Import then Meet Events.  TFWin-TM will first ask you to select the Drive and File Name of the file you wish to Import.  The meet setup file will be sent to participating coaches by email or you may downloaded it from the RapidsTiming Website (Download A Meet Event File To Use WithTeam Manager Lite).

When you have received the emailed file or downloaded the file from the website, save the file to the desktop or to a folder on you computer. In the Team Manager program, select file - import - team events. TFWin-TM will select all the files with the following file extensions - EV1 and ZIP.   Pick the one you wish to import and click on OK (for example the Conference Relays will have a file name that will include “Conference Relays ”). 

If you selected a ZIP file, TFWin-TM will unzip that file into a temporary directory named ZipTemp and then ask you to choose from the list of files that were extracted.

After this file is imported, go to the Meet Browser and you will see that the new meet has been added along with all of the events for that meet.

Step 3. Adding Your Team

Click on Teams from the TFWin-TM Main Menu Bar and then click on Add from the Team Browser or click on the Add New Team icon.

Enter the basic Team information: Team Code and full Team Name.  Enter a unique Team Code that may consist of up to 5 alphanumeric characters.  For meets this year we are encouraging everyone to use the following format:

The use of the TEAM CODE matching your WIAA School ID will assist the Regional Directors and other Invitational Directors to have consistent information for all schools.  A list of these codes can be found by clicking here.

 Please also declare your Team Type - "SCHOOL". 

Step 4. Adding Your Athletes

Click on Athletes from the Main Menu Bar and then click on Add from the Athlete Browser or click on the Add New Athlete icon.

You need to provide the following information about the athlete: name, gender, team, and school year.

Click on the OK button to save the information that you have entered about this athlete. Repeat this process to add all the members of your team. Click on the Cancel button when you are finished.

Step 5. Adding Your Entries

Click on Meets from the Main Menu Bar and then Click on Entries from the Main Menu Bar and choose Entry By Event.  Next enter the Team for which these entries apply.

Individual Events

Pick an event and TFWin-TM will list all of the eligible athletes for that event.  You can enter an event number, use the event scroll list, click on the arrow keys to go to the Previous or Next event, or press F4 for Previous event or F5 for the Next event.

For example, pick a Men's 800 meter Run, and TFWin-TM will list all of the men in your Database with their best mark in that event.  Then highlight the athlete you want to enter with one mouse click!  Then enter a Custom Entry mark for their best time, distance or height in that event. 

For the field events enter distances and heights in the following format:   feet - inches.  For example, a long jumper whose best jump is 18’ 7 ½” would be entered as 18-7.5 or a pole vaulter with the best height of 12’ 6” would be 12-6. 

Relay Events

Pick a Relay event and TFWin-TM will list all of the athletes who are eligible to compete in that relay event. 

Enter a Custom Entry mark for your relays best time. 

You may pick from 4 to 8 athletes (4 primary and 4 alternate) from the list of eligible athletes for your Relay.  You can click and drag them over to Relay positions 1-8 or double click on the name, and TFWin-TM will automatically move them for you. 

Step 6.  Exporting Your Meet Entries

From the T & F TEAM MANAGER Main Menu Bar, click on File then Export then Meet Entries.

Before you e-mail your entries, specify a directory on your hard drive ( one you can find later ) as the Export Drive/Directory. 

Now select the meet for which you want to export entries.  You should check the option to Include Relays with your Entry.

When you click OK, TFWin-TM will create one zip file has the following naming convention:

TTTTTTT-Entriesxxx.ZIP

where "TTTTTTT" is the Team Abbreviation and "xxx" is a sequential number beginning with "001".  For example, if the Meet Entries are for the Team "BPT", the exported meet entry file name would be

BPT-Entries001.ZIP

This zipped file contains a meet entry file - a TCL file.

Check What You Have Exported

After you have built your meet entry export file, click on Reports and then Export/Import File Report and follow the menu prompts to review EXACTLY what information you exported to the file.  This is a great way to check and verify the meet entries you are sending to the meet host.  This report should match the standard Meet Entry Report that you have built, but it's a good idea to check it.

Step 7.  Submitting Your Meet Entries

E-mail Entries

If you would like to e-mail these entries to the meet host, just use your standard e-mail software and attach the ZIP file (saved on your hard drive where you could find it from before) to an email and send it before the entry deadline.  You must also mail your entry fee so that it arrives before the entry deadline.  When the meet host receives that file, they will import it and your team will be entered in their meet.

SEND ENTRIES TO Jim Newman, Meet Director.